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Call for new members to join Global Fund Developing Countries NGO delegation

15. January 2010


    The Developing Country NGOs Delegation to the Board of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) is seeking additional individuals to be part of the delegation, starting April 2010.  The Delegation members selected will serve two years renewable once, based on an assessment process convened by the delegation leadership.

    The developing country NGO delegation represents the diverse non-governmental organizations/community-based organizations (NGOs/CBOs) response from the global south on the GFATM Board. Based on the knowledge and experience of NGOs/CBOs and their constituencies, this delegation aims to contribute to and influence Global Fund policies and practices to be continually and appropriately responsive to the needs of those affected by AIDS, TB and Malaria and of implementing NGOs/CBOs themselves. One of the defining features of this is the unique ability to bring the perspectives of both recipients and implementers to the GFATM processes.

    The delegation’s objectives are to:

    • Represent the perspectives of Developing Country NGOs on the GFATM Board in a strategic and consultative manner.
    • Inform and positively influence the governance processes of the Global Fund to better integrate non-governmental and community-based efforts to fight AIDS, TB and Malaria into national and international responses.

    A Board member, along with an alternate Board member and a Communications Focal Point, leads the delegation.  In addition to these three, seven other delegates attend board meetings, based on individual disease expertise, regional and gender representation/balance, and the demands of the board meeting agenda. These seven are chosen from a larger delegation group, to which nominations are now being invited. A full delegation would eventually number about 40 people globally.

    The CLOSING DATE for nominations is January 30, 2010. It will not be possible to consider applications received past this date.

    Please send all applications with all required documents as detailed below to: gfngoapplication@gmail.com

     <mailto:gfngoapplication@gmail.comThe> The Ecumenical Advocacy Alliance will write letters of support for 1 or 2 strong applications. If you would like to be considered, please send a copy of your application materials to Becky Johnson at bjohnson@e-alliance.ch no later than January 23, 2010.

    How to submit a nomination

    Nominated individuals to the Global Fund Board delegation need to prepare and submit a 4-page application (only the first 4 pages in the application will be considered) that covers the following:

    • Name, contact information, age, organizational affiliation and communities served, short Curriculum Vitae (CV) outlining experience (maximum 2 pages)
    • Short Narrative outlining your understanding of the Fund and vision for its future, your NGO and community linkages in terms of relevant experience (particularly in southern and developing countries), and the most significant capabilities you would bring to the Global Board that address the specified criteria. (maximum 2 pages)

    Attached to the 4-page application will be:

    • 1 page letter of reference from your own organization, or closest affiliated organization, agreeing to the additional travel and workload
    • 1 page letter of reference from a relevant organization other than your own
    • 1 page letter of support from a regional network/NGO outside country of residence

    Faith-based representatives are encouraged to apply. Please note that even if you submit your application to the EAA for consideration of a letter of support, you are still responsible for submitting your completed application to gfngoapplication@gmail.com by the January 30, 2010 deadline. Terms of Reference

    As part of a rolling replenishment mechanism, this call for nominations seeks to fill in the vacant positions of regional representatives. The delegation has a maximum of 10 representatives each from Africa, Eastern Europe & Central Asia, Latin America & the Caribbean and Asia / Pacific to total 40.

    The role of the Delegation member is to support the Board member and the alternate Board member on issues related to the Global Fund and to bring to the Board, through the Board member, concerns and voices of the civil society community from developing countries worldwide.

    The role of the Delegation member is that of a volunteer - there is no payment for participating.  Travel and per diem costs to attend Board meetings and other committee meetings are covered by funds raised by the Delegation leadership and there is no guarantee of attendance at all Board meetings or attendance of all the delegation members at all meetings. Travel will be economy class and will be based on funding available.

    Being involved with the Global Fund Board delegation can demand between 10% and 25% of a full-time equivalent, and this requires an explicit written commitment from the prospective delegation member's organization.

    (A) Board Functions

    The Delegation members will support the Board member to perform the following functions:

    1. Set policies and strategies for the Fund, in line with the agreed Purpose, Principles and Scope.
    2. Set operational guidelines, work plans and budgets for the Secretariat and Technical
    3. Policy and Program Support.
    4. Make funding decisions.
    5. Establish a framework for monitoring and periodic independent evaluation of performance and financial accountability of activities supported by the Fund.
    6. Represent the views of the various constituencies.
    7. Represent and voice the needs of developing country NGOs.
    8. Coordinate with outside agencies.
    9. Advocate for the Fund, and mobilize resources.
    10. Participate on committees and working groups of the Board.

    The delegation members will:

    1. Help to achieve greater and more effective Global Fund impact in the Developing Country NGOs' Duties (during and in-between Board meetings)
    2. Attend GF Board and regional meetings and help secure funding to attend the same
    3. Be a watchdog of GF operations at country level
    4. Participate in Developing Country NGOs and Board working groups
    5. Advocate and mobilize resources for the Fund.
    6. Develop strategic alliances with partners in the delegate's country and region and at Board level
    7. Be a conduit and liaise with NGOs and communities at country and regional level
    8. Participate in monitoring and periodic evaluation of performance of GF
    9. Fully prepare for GF Board meetings including reading, summarizing and preparing Board pre-meeting documents, attending 1-2 day Board pre-meetings, and follow up after Board meeting
    10. Respond promptly to issues as arise between Board meetings
    11. Stay up to date on technical and policy issues related to the 3 diseases and their impact on NGOs.
    12. Consult communication focal points and others in country, in region or sub-region
    13. Maintain close communication with the Delegation's Board member, Alternate, Communication Focal Point and other delegation members through regular email messages and phone calls between the Board meetings
    14. Disseminate information on Global Fund in line with the Developing countries NGOs ' Delegation's internal/external communications strategy

    (B)  Mandate and working methods for delegation members.

    • Participate in teleconferences and other virtual means of communications among Board members, the NGO community, networks and with the other NGO Board members;
    • Participate fully in all meetings of the Board (study all relevant documents in order to provide input in the decision-making process);
    • Advocate for the participation of community representatives in the design, implementation and evaluation of all policies and programs at all levels of the Fund;
    • Provide input into equitable and appropriate allocation of resources;
    • Maintain a focus on issues of importance to the community and NGO movements (e.g. Document highlighting NGO input to the Fund);
    • Seek input from the community on key issues related to relevant documents;
    • Consult with and report to the broader community of NGOs and CBOs and people and communities living with or affected by HIV/AIDS, malaria and tuberculosis before and after Board meetings;
    • Appoint NGO delegation advisors

    (C)  Qualifications and criteria for selection

    Based on the Board functions, including representing the various constituencies (developed and developing country contexts, and from people living with a disease), the selection of the Delegation members should take the following criteria into consideration:

    • Possess an understanding of the scope of work of the Global Fund and opportunities it presents;
    • Ability to strengthen the Board's understanding of NGO/CBO and civil society issues in Developing Countries;
    • Experience and ability to assume responsibility to carry out the tasks as described in the role of the Board;
    • Represent issues related to NGO involvement in HIV/AIDS, TB and Malaria;
    • Have minimum 5 years of experience in front-line NGO work in 1 or more of the 3 disease areas, preferably with governance processes in their own organizations;
    • Ability and capacity to communicate and network effectively and broadly (must have functioning communications linkages such as Internet, telephone, fax, computer and email);
    • Ability to act within a team setting;
    • Be gender sensitive;  
    • Possess diplomatic and strategic political skills including capacity to think and work strategically;
    • Must demonstrate ability to work in written and spoken English (additional languages are greatly desired);
    • Linkage to an organization that can facilitate communication and liaison and provide consultation and support;
    • Explicit assurance from employer regarding availability of up to 25% of working time for Global Fund related duties.
    • Current delegation members are free to apply.

    (D)  Length of term

    The length of terms for the newly selected Developing Country NGOs Delegation Members is for 2 years and is renewable once, based on an assessment process convened by the Board member and alternate.

    (E)  Cessation of Appointment

    An NGO Delegation Board member will cease to be a Member if:

    • He/she resigns
    • He/she is unable to perform the agreed upon tasks;
    • He/she is unable to work with the other Delegation Members as part of a team; and,
    • If a conflict of interest is declared.

The Ecumenical Advocacy Alliance is a broad international network of churches and Christian organizations cooperating in advocacy on food and HIV and AIDS. The Alliance is based in Geneva, Switzerland. For more information, see http://www.e-alliance.ch/

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