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Call for Nominations: UNAIDS Programme Coordinating Board

14. July 2011

    The UNAIDS Programme Coordinating Board (PCB) is currently recruiting applications for NGO Delegates from Africa, Asia & the Pacific and Latin America & the Caribbean. These vacancies are for a 2-year term, beginning 1 January 2012 and ending 31 December 2013. Applications from people living with HIV are particularly encouraged.

    UNAIDS was the first United Nations programme to have formal civil society representation on its governing body. The PCB is guided with representatives from 22 governments, the UNAIDS Cosponsors and an NGO Delegation of 5 delegates and 5 alternate delegates. The UNAIDS PCB is the key global forum for HIV and AIDS policy. The Delegation is important to the effective inclusion of community voices; delegates represent the perspectives of civil society, including people living with HIV, within UNAIDS policies and programming. This represents a unique opportunity for committed activists and advocates to make a difference to HIV and AIDS policy implementation in their regions.
    The UNAIDS PCB NGO Delegation is now recruiting for:

    • 1 Africa Delegate
    • 1 Asia and the Pacific Delegate
    • 1 Latin America and the Caribbean Delegate

    The closing date for applications is 5 August 2011.

    Before applying, potential nominees are strongly encouraged to read more about the roles and responsibilities of both the applying NGO and the applying NGO Delegate, as well as what is needed for the application in the Call for Nominations, which is accessible at http://unaidspcbngo.org/?page_id=7427. To help you with an application to the NGO Delegation, the following documents are also accessible from this website:

    • Terms of Reference of the UNAIDS PCB NGO Delegation
    • UNAIDS PCB NGO Delegation Vision, Mission, Principles, and Code of Conduct
    • UNAIDS PCB NGO Delegation Manual

    Applicants are strongly encouraged to complete the online application form, which is available for each open position at http://unaidspcbngo.org/?page_id=7427.

    The Ecumenical Advocacy Alliance HIV Strategy Group may write letters of support for 1 or 2 strong applications. If you would like to be considered, please send a copy of your application materials to Becky Johnson at bjohnson@e-alliance.ch no later than 29 July 2011.

    How to Submit a Nomination

    Fill in the online application form at http://unaidspcbngo.org/?page_id=7427 and attach the following documents to your application (details below):

    • 1-page statement of the nominating organization
    • 1-page statement of the nominated candidate
    • 1-page letter of reference from a relevant organization other than your own
    • 1-page letter of reference from a regional network/NGO outside country of residence

    You are encouraged to fill in the online application form. If you are unable to fill in the online application form, please contact Amy Coulterman at pcb.ngo@gmail.com to request the application in Word format.  If you have questions, please write to pcb.ngo@gmail.com.

    Incomplete applications or those submitted after the deadline will not be considered.
    The selection of applicants will be made by the current UNAIDS PCB NGO Delegates and representatives of broader civil society. Short-listed applicants will be invited to telephone interviews between 21 September and 4 October, and final candidates will be formally approved at the PCB meeting on 13-15 December 2011.
    Faith-based representatives are encouraged to apply. Please note that even if you submit your application to the EAA for consideration of a letter of support, you are still responsible for submitting your completed application through the UNAIDS PCB NGO website by the 5 August 2011deadline.

    What is required of the applying NGO?

    Though applications to serve on the Delegation are submitted by individuals representing NGOs, it is the NGO itself that holds the seat on the PCB. In order to qualify to hold the seat on the PCB, the applying NGO must:

    • Be actively and principally involved with HIV work in the country and/or region for which the applicant is applying;
    • Maintain a comprehensive understanding of the health, political, and social consequences and needs of the AIDS pandemic, particularly as it relates to the region;
    • Be strongly connected to and actively liaise with national and regional Civil Society networks; and
    • Have extensive experience in national, regional, and/or international policy-making and advocacy.
    • It is required that the NGO must state in its letter of recommendation for the applying Delegate that the NGO:
    • Authorizes the applying Delegate to represent the NGO as its Delegate on the PCB;
    • Commits to the UNAIDS PCB NGO Delegation Mission, Principles and Code of Conduct;
    • Will support their Delegate for the term of his/her office so that he/she will be able to fulfill the commitments of the applying Delegate by confirming that the applicant:
      • Will have adequate office space;
      • Will be freed up from his/her regular duties to be able to dedicate up to 10 hours per work week;
      • Will be additionally freed up from his/her regular duties in order to travel to attend the formal PCB meetings (including pre-meetings and debriefing meetings) and the NGO orientation meetings (about two weeks per year total);
      • Will have adequate access to office equipment and supplies; and
      • Will have organizational and administrative support.
      • Can provide additional support, technical or otherwise, and note what are the concrete elements of support that it will provide so the delegate can carry out his/her work within the time that is required;
    • Will ensure the quality and comprehensiveness of the applying Delegate’s participation on the PCB; and
    • Will ensure that, if the Delegate is unable to complete his/her term of office, an equally qualified    replacement, if available, will be offered by the NGO to finish the term of office.

    What is expected from the applying delegate?
    NGO Delegates to the UNAIDS PCB are expected to:

    • Actively seek input from their respective community on key issues related to UNAIDS policies and programs.
    • Advocate with members states (governments) and cosponsoring organizations (the United Nations organizations that make up the UNAIDS ‘family’) for meaningful improvements in the implementation and evaluation of AIDS policies and programmes.

    In order to qualify to represent its NGO on the PCB, an applicant for the position of Delegate must:

    • Be living and working in a country within the region for which they are applying to represent;
    • Have the ability to communicate effectively in written and spoken English;
    • Have a minimum three years experience in HIV in their region;
    • Have experience in national, regional, and/or international fora;
    • Have an ability to collaborate well with and have sensitivity for a culturally diverse group of people with varying language skills;
    • Have effective skills for writing reports and presentations, as well as for public speaking; and
    • Be computer-literate, have easy and regular access to the Internet and email.

    In order to participate as an NGO Delegate to the PCB, it is required that the applying Delegate must commit to:

    • The UNAIDS PCB NGO Delegation Mission, Principles and Code of Conduct;
    • Spending up to 10 hours per week performing the duties of a Delegate;
    • Broadly and in collaboration with the Communication Facility (CF) of the NGO Delegation to the UNAIDS PCB, consulting with, seeking input from, learning about the relevant issues of, and reporting to their national and regional Civil Society;
    • Attending and actively participating in key meetings, including but not limited to:
      • Semi-annual (two per year) meetings (5 to 6 days each) in either Geneva, Switzerland or a heavily-impacted country in mid-to-late June and early-to mid-December. These meetings include NGO Delegation pre-meetings (2 days), PCB meeting (2 to 3 days), and NGO Delegation debriefing meeting (1 day);
      • Delegation Orientation (2 days) usually connected to the December meeting the month before the beginning of term of office or at the beginning of term of office;
    • Attending, actively participating in, and either participating with or representing (and reporting back to) the Delegation at other meetings and consultations (usually 1 to 3 per year) as necessary and when possible. Some examples are high-level meetings of the UN General Assembly Special Session (UNGASS) in New York, USA; PCB consultations on developing policies, and others;
    • Actively participating in Delegation conference calls (every two weeks), usually held at 14:00 Geneva time and lasting for 1 hour;
    • Maintaining timely communications with the Delegation and other PCB bodies via email;
    • Reading, absorbing and being prepared to engage in the issues of all relevant PCB documents in a timely manner;
    • Actively participating and strategizing with the Delegation in the reviewing and planning processes of the PCB and UNAIDS;
    • Actively participating in and chairing a fair share of ad hoc Working Groups (WG) or Steering Committees (SC) as needed. Some examples are NGO Report WG; Nominations WG; project consultancy hiring SC; etc.;
    • Working in collaboration with the Secretariat; and
    • Participating in the work of the Communication Facility of the NGO Delegation to the UNAIDS PCB. Communications Facility (CF) is a mechanism of the NGO Delegation to the UNAIDS PCB created to strengthen the capacity of the NGO delegation to bring forward a unified and consolidated message from their constituencies to the UNAIDS PCB. In 2010-2012 the CF of the UNAIDS PCB NGO Delegation is hosted by the International Council of AIDS Service Organizations (ICASO) based in Toronto, Canada.

The Ecumenical Advocacy Alliance is a broad international network of churches and Christian organizations cooperating in advocacy on food and HIV and AIDS. The Alliance is based in Geneva, Switzerland. For more information, see http://www.e-alliance.ch/

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